OrderGroove, Inc. (“OrderGroove”, “we,” “us,” or “our”), is committed to protecting and respecting your privacy. OrderGroove’s Relationship Commerce Cloud™ (the “Service”) offers a comprehensive suite of capabilities that simplifies the consumer ordering and reordering experience by enabling omnichannel retailers and brands to practice and achieve Relationship Commerce - across any and every channel.
Where OrderGroove collects or receives Personal Information about Visitors directly from Visitors, we will explain the purposes for which we collect and use such Personal Information, the types of third parties to which we disclose that information, and the choices and means, if any, we offer you for limiting the use and disclosure of Personal Information about you. This explanation will be provided as soon as practicable and, in any event, before we disclose your Personal Information or use such information for a purpose materially different than that for which it was originally collected or processed.
Where OrderGroove collects or receives Personal Information about Visitors from our Clients, which occurs when we are acting as a provider of Services to our Clients on Client Sites, we do so as a processor of Personal Information on behalf of our Clients. We will use such information in accordance with the notices provided to Visitors by our Clients and in accordance with the choices Visitors made with respect to such Personal Information, as communicated to us by our Clients.
Collection and Use of Information Through Our Website
Visitor- and Client-Provided Information: When Visitors visit our Website, we may collect certain types of Personal Information about you that you submit voluntarily. This information may include your name, address, email address and telephone number. This information may also include the communication content and metadata associated with the communication. This may occur when you send us an email, submit a website form requesting information about OrderGroove or our Services, use an on-site live chat service, or otherwise communicate with us. In addition, if you are accessing the Website or Services on behalf of a Client, you may provide certain information in order to manage the Client’s account, for example your name, email address and password. Our legal bases for processing this information is your consent, the performance of a contract between you and us and our legitimate interests, namely the proper administration of our Website and communications with Visitors.
We also collect certain Personal Information from Clients in order to manage their accounts, including credit card numbers and associated billing information. We refer to this information as “Billing Information”. Our legal basis for processing this information is the performance of a contract between our Clients and us.
Automatically-Collected Information: Whether you are a Visitor visiting our Website or acting on behalf of a Client in order to manage the Client’s account, we may receive additional information about you that is collected automatically. This additional information may include Internet protocol (IP) address, domain names, browser, device type, access times, the web pages you view, and other tracked user actions. This information may also include Cookies (defined below), web bugs, device information, and navigational data like Uniform Resource Locators (URLs), which we may use to gather information regarding the date and time of your visit, as well as your geo-location (from your IP address). “Cookies” are small pieces of information that a website sends to your browser. Session Cookies do not track where you have been on the internet and do not gather information about you that could be used for marketing purposes. Session Cookies are only stored for the duration of your visit to the Website and are deleted from your device when you close your browser. Persistent Cookies are saved on your device for a fixed period of time after you close your browser and are activated each time you visit our Website. Persistent Cookies can be removed by following your Internet browser help file directions. If you choose to disable persistent Cookies, you may experience session errors and may need to log-in again each time you use the Services. Our legal basis for processing this information is consent and our legitimate interests, namely monitoring and improving our Website and our Service.
How We Use Information We Collect Through Our Website: We use information that we collect through our Website to respond to your requests, resolve problems, improve the quality of the Website and Services, and market our products or services and those of third parties to you. We use Billing Information from our Clients only for purposes of authentication and to process Client payments. With respect to any information that we collect or receive, we may also anonymize such information by removing identifying characteristics (if any) and aggregating it with the information of others. We may use such information to create compilations of aggregated data and/or statistics and reports, and any other uses without restriction. We may use all information we collect through our Website to comply with our legal and regulatory obligations, policies and procedures, and for internal administrative purposes.
Collection and Use of Information Through Client Sites
Visitor- and Client-Provided Information: We may process Personal Information about you that is provided to us by our Clients that you provide voluntarily when Visitors visit Client Sites and use our Service. This information may include your name, email address, mailing address, billing address, credit card details and telephone number. This may occur when you register for services on our Client Sites. We may also process information relating to transactions that you enter into with our Clients on our Client Sites, including purchases of goods and services. This transaction information may include transaction details, such as purchase and shipping information, dates of purchase and purchase history. This transaction information may also include subscription information, including which goods and services are subscribed for, and subscriptions history, and credit card numbers and associated billing information. Our legal basis for processing this information is the legitimate interests of our Clients (data controller).
Automatically-Collected Information. We may process additional information about you that is provided to us by our Clients that is collected automatically when you visit Client Sites and use our Service. This additional information may include some of the same information we automatically collect about you when you visit our Website, as well as products or services you viewed. Our legal basis for processing this information is the legitimate interests of our Clients (data controller).
How We Use Information We Collect Through the Service: We use information about you provided to us by our Clients that you provide voluntarily and that is collected automatically when visiting Client Sites to provide our Service to our Clients; respond to your requests, resolve problems, improve the quality of the Service, and market our products or services and those of third parties to you. With respect to any information that we collect or receive, we may also anonymize such information by removing identifying characteristics (if any) and aggregating it with the information of others. We may use such information to create compilations of aggregated data and/or statistics and reports, and any other uses without restriction. We may use all information about you provided to us by our Clients that is collected when visiting Client Sites to comply with our legal and regulatory obligations, policies and procedures, and for internal administrative purposes.
(Disclosing Personal Information to Third Parties)
OrderGroove will offer you the opportunity to choose whether your Personal Information is to be used for a purpose materially different from the purpose for which it was originally collected or subsequently authorized by you.
OrderGroove does not request or knowingly receive or collect Sensitive Personal Information. Nonetheless, if at any point in the future OrderGroove receives or collects Sensitive Personal Information about you, OrderGroove will not process such information about you for purposes other than those for which the information was originally obtained or subsequently authorized by you unless you explicitly consent to the processing, or as required or permitted, or where not prohibited by law or regulation. “Sensitive Personal Information” means Personal Information that reveals race, ethnic origin, political opinion, religious or philosophical beliefs, trade union membership, genetic data, biometric data where processed to uniquely identify a person, any information that concerns medical or health conditions or sex life, or information relating to the commission of a criminal offense.
Opting Out of Marketing Communications
If you receive marketing or promotional emails from us, you may unsubscribe at any time by following the instructions contained within the email or by sending an email to the address provided in the “Contact Us” section
ACCOUNTABILITY FOR ONWARD TRANSFER
We use model contractual clauses and other mechanisms approved by the European Union and Switzerland, respectively, for transfers of Personal Information from the European Economic Area (“EEA”) and Switzerland.
We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. Taking into account the risks involved in the processing and the nature of the Personal Information we process, OrderGroove maintains appropriate administrative, technical and physical safeguards to protect Personal Information in our possession against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing. This includes, for example, firewalls, password protection and other access and authentication controls. We use SSL technology to encrypt data during transmission through public internet, and we also employ application-layer security features to further anonymize Personal Information.
However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. We cannot ensure or warrant the security of any information you transmit to us or store on the Service, and you do so at your own risk. We also cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. If you believe your Personal Information has been compromised, please contact us as set forth in the “Contact Us” section.
We have a security incident response program designed to promptly respond to and escalate any potential privacy or security incident. If we learn of a security incident, we will inform you and the authorities of the occurrence of the breach in accordance with applicable law.
DATA INTEGRITY AND PURPOSE LIMITATION
OrderGroove endeavors to use Personal Information only in ways that are compatible with the purposes for which it was collected or subsequently authorized by you. OrderGroove will take reasonable steps designed to ensure that only Personal Information that is relevant to its intended use, accurate, complete, current and otherwise reliable in relation to the purposes for which the information was obtained or is used by us for as long as we retain possession of such information. OrderGroove’s personnel have a responsibility to assist us in maintaining accurate, complete and current Personal Information. When acting as a provider of the Service to our Clients on Client Sites, OrderGroove endeavors only to process Personal Information that is relevant to the Service, and for purposes compatible with those for which the Personal Information was collected; wherever possible, such Personal Information is non-identified.
ACCESSING AND CONTROLLING YOUR INFORMATION
EU data protection law makes a distinction between organizations that process Personal Information for their own purposes (known as “controllers”) and organizations that process personal data on behalf of other organizations (known as “processors”). If you have a question or complaint about how your Personal Information is handled, these should always be directed to the relevant controller, since the controller has primary responsibility for your Personal Information.
(For Visitors to Client Sites) When acting as a provider of the Service to our Clients on Client Sites, OrderGroove is a processor in respect of Personal Information about Visitors to Client Sites that Clients provide us. OrderGroove has no direct relationship with Visitors to Client Sites, and any such Visitors who seek access, or who seek to correct, amend, or delete their Personal Information should direct their inquiries to the relevant Client which has transferred such Personal Information to OrderGroove for processing. We will assist our Clients in fulfilling their obligations under applicable law to respond to such requests by individuals to access or correct, amend or delete their Personal Information.
Please note that while any amendments, corrections or deletions will be reflected in active user databases (as updated with a reasonable period of time), OrderGroove may retain all Personal Information for backups, archiving, prevention of fraud and abuse, analytics, and satisfaction of other legal obligations we reasonably believe applicable.
We may retain your Personal Information to comply with laws, prevent fraud, resolve disputes, troubleshoot problems, assist with any investigations, enforce our contracts, and take other actions otherwise permitted by law.
RECOURSE, ENFORCEMENT AND LIABILITY
OrderGroove encourages you to raise questions about our processing or disclosure of your Personal Information by contacting us, as set forth in the “Contact Us” section below.
USE OF THIRD PARTY COOKIES
The Website may contain links to other websites that are not owned or controlled by us. When you click on such a link, you will leave our Website and go to another site. During this process, another entity may collect Personal Information from you. We have no control over, do not review and are not responsible for the privacy policies of or content displayed on such other websites.
If, for whatever reason, you have any questions, comments, complaints or compliments about the privacy of our Service or this Website, please contact our email support. Please also use this email address if you believe you have received a marketing communication from OrderGroove that you feel makes use of your Personal Information in an unauthorized or unwelcome way. Our support email is firstname.lastname@example.org.